E-Rate Services

470 Bidding Window for Funding Year 2018-19 is Closed as of 02/21/2018

Jefferson County Public Library E-Rate Requested Services 2018

This is a request for bids for service under the requirements of USAC - E-rate Form 470 for Jefferson County Public Library, Colorado. All questions, concerns and comments should be emailed to [email protected] C/O Danny Lagage IT Operations Manager/Dorothy Gallegos, Check this site regularly for updates.


State and County Requirements: A Colorado constitutional amendment prohibits public schools and libraries from entering into multi-year financial obligations, such as multi-year contracts, without pre-allocation of the funds unless the voters have previously approved such an obligation. [Colo. Const. Article X, Section 20(4)(b)]. The payment of Library obligations in fiscal years subsequent to the current year is contingent upon funds for this Contract being appropriated and budgeted. If funds for this Contract are not appropriated and budgeted in any year subsequent to the fiscal year of execution of this Contract, this Contract shall terminate. The Library’s fiscal year is currently the calendar year.

Library Requirements: The library requests that bidders communicate with us through email only. Other forms of communication such as phone calls with bidders will be initiated by the library. Bidders are required to supply their SPIN numbers with their bids and initial responses. Contract or agreement term must begin 07/01/2018 and end June 30th in the agreed terminal contractual or agreement year. Vendors must have qualifying SPIN and use it in all communications with JCPL. Vendors need to respond within the 28 day Form 470 bidding window. Also, the same service should be able to continue Month-to-Month should the contract end and a new contract for the service is not acquired.

General Note: We are always working to maximize our data access services at minimum cost, so we continue to negotiate for costs on our high-speed data lines while maintaining a high level of speed and capacity wherever possible. This may bring about new contracts for/or modifications to existing services to meet the same need.


CATEGORY 1 Service Request

Lit Fiber Services

We have 1 location in Jefferson County Colorado that needs to connect to our Library Service Center Hub. We are requesting leased lit fiber services with 5MB QOS between the location and our hub, which should have scalability from 100MB to 1GB. We require a tiered pricing table. The satellite location is currently in construction and the proposed solution must integrate with our current CenturyLink provided infrastructure at the Service Center Hub. Below is the address for the satellite location and our Library Services Hub. If installation is required, please provide turn-key pricing, itemizing installation separately from on-going services.

Hub:
Library Service Center
10500 W. 38th Ave, Wheat Ridge, CO 80033 

Satellite Location:
Edgewater Library
1810 Harlan St., Edgewater, CO 80214

Q&A


CATEGORY 2 Service Request

Switches
We are requesting 2 Cisco 2960X-48FPS-L or equivalent devices*.
Specs Required: Stackable with Power Over Ethernet (POE), including any optional stacking modules, stacking cables, and optics. We would like pricing on installation and configuration as separate line items.

*Equivalent devices must be able to integrate with our current Cisco 3850 routers that will be supporting the site.

Location for install/config:
Edgewater Library
1810 Harlan St., Edgewater, CO 80214

Q&A


CATEGORY 2 Service Request

WAPs
We are requesting 3 MR42 Meraki WAPs or equivalent devices. Equivalent devices must be able to integrate within our current Meraki solution. We would like pricing on installation and configuration as separate line items.

Location for install/config:
Edgewater Library
1810 Harlan St., Edgewater, CO 80214

Q&A

Question: Is this a partial or full upgrade of your wireless network? In addition, can you shed some insight into why Meraki is a preference for you? What features and functionality stood out?

Answer: This is not an upgrade. The Edgewater Library is physically moving locations, with the new location being a new build. We currently use Meraki throughout our library system, so we are interested in integrating any new WAPS into the cloud managed system of our current environment. The cloud management allows for ease of access and maintenance of all our WAPs. Since we also use Cisco gear in all our locations, the Meraki’s integrate nicely.


QUESTIONS, CONCERNS AND COMMENTS:

[email protected] C/O Danny Lagage, IT Operations Manager

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